Simplifying Multisite Research Coordination

Dr. W leads a multi-university study involving multiple universities

Background

Dr. W, a renowned researcher in public health, was leading a groundbreaking study on the impact of urban green spaces on mental health.

This ambitious project involved multiple sites across different universities.

Each site had its own team responsible for collecting and analysing data, creating a need for efficient collaboration and management.

Challenges

Dr. W faced several challenges including standardising data collection, monitoring progress centrally, ensuring secure data access, and managing team roles across locations.

• Creating a standardised method for data collection and processing across different universities was complex and time-consuming.
• Dr. W needed a centralised system to monitor progress and maintain visibility into file uploads and completions across all sites.
• It was essential to guarantee secure access to sensitive data across different locations.
• Assigning and managing roles for team members at different sites was challenging.

Solution

Landmark's new feature enabled Dr. W to create customised research teams, ensuring efficient collaboration, centralised control, and enhanced security.

✔ Dr. W created separate teams for each university involved in the study, each with tailored roles and access permissions.
✔ Roles were assigned based on activities:

• Data Collectors: Responsible for uploading data files.
• Data Analysts: Access to download and analyse files.
• Administrative Assistants: Manages invoices and administrative documents.

✔ Dr. W was added to each team with full visibility of all activities, including file uploads and completions.
✔ A unified dashboard provided him with real-time updates on the number of files uploaded and their status across all sites.
✔ Access was restricted based on roles, ensuring that only authorised personnel could view sensitive data.

Customised Role Management: Enhance Team Efficiency with Targeted Permissions and Roles

Implementation

Dr. W implemented the new Teams feature across the study, establishing dedicated teams with defined roles, using the dashboard for real-time monitoring, and improving communication.

✔ Team Setup: Established dedicated teams for each university involved, with clearly defined roles and access permissions.
✔ Centralised Monitoring: Utilized the dashboard to monitor progress across all sites in real-time, including file uploads and completions.
✔ Efficient Communication: Reduced the need for frequent check-ins and manual updates by relying on the centralised dashboard.

Experience the efficiency of our dashboard, designed to simplify your workflow and optimise productivity

Results

Using the new Teams feature improved coordination, centralized control, efficiency, and data security in Dr. W study.

✔ Teams across different universities collaborated more efficiently, with consistent data collection and processing.
✔ Dr. W had real-time visibility into the project’s progress across all sites, enhancing his ability to manage the study.
✔ The improved workflow reduced the need for manual updates and check-ins, saving time and resources.
✔ Role-based access ensured that sensitive data remained secure and accessible only to authorized personnel.

The new Teams feature enhanced coordination and management of Dr. W multisite study. By creating dedicated teams with customised roles, permissions, and centralised oversight, it facilitated efficient collaboration, ensuring success.

This case study demonstrates the Teams feature potential to optimise complex research projects involving multiple sites and institutions.

How could it improve the coordination and efficiency of your multisite research projects?

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